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productivity Workflow
Daily Task Planning with AI
Transform your daily productivity with AI-powered task planning that intelligently prioritizes, schedules, and optimizes your workload for maximum efficiency and work-life balance.
15-30 minutes6 stepsbeginner
Quick Overview
Use AI to analyze your tasks, priorities, and schedule to create an optimized daily plan in under 30 minutes. This workflow helps you prioritize effectively, estimate time accurately, and maintain work-life balance through intelligent task scheduling.
Tools You'll Need
ChatGPTClaudeNotion AIGoogle Calendar
Start by capturing all your pending tasks, deadlines, and commitments in one place. AI will help you organize and categorize this information systematically.
Prompt to Copy
I need to plan my day effectively. Here's everything I need to do: [LIST ALL YOUR TASKS, MEETINGS, DEADLINES, AND PERSONAL COMMITMENTS]. Please help me categorize these into: 1) Urgent & Important 2) Important but Not Urgent 3) Urgent but Not Important 4) Neither Urgent nor Important. Also identify any tasks that can be delegated, automated, or eliminated entirely.
Tips
- •Include both work and personal tasks for a complete picture
- •Don't filter yourself - dump everything, even small tasks
- •Add approximate deadlines if you know them
Watch Out
- Don't skip personal tasks like meals, exercise, or family time
Best For
EntrepreneursProject managersRemote workersFreelancersBusiness professionals